Consistency might not matter, but productivity should interest us all.įor most organizations, the theme should probably reinforce your brand. A theme is more productive than setting formats manually and it provides consistency across all your files. It, by virtue of your choices, defines the color, font, background style and effects. What’s a theme?Ī theme is a combination of formats that create an entire look for your Microsoft 365 files. I inserted a few graphic and text elements into a PowerPoint slide so there’s something to see, but you won’t need the slide to do anything. There’s no demonstration file because you won’t need one. (I recommend that you wait to upgrade to Windows 11 until all the kinks are worked out.) You can’t apply themes in the online versions. I’m using Microsoft 365 on a Windows 10 64-bit system. Windows 10 and 11 in S Mode: What Is It, and Should You Use It?ġ0 Best Project Management Software for Windows in 2023 How to Download and Install the Windows 11 23H2 Update SEE: 83 Excel tips every user should master (TechRepublic) Must-read Windows coverage In this article, I’ll show you how to set these themes in PowerPoint, but you can use any of the four apps to do so. Then, whether you’re working in an Excel sheet or a Word document, the color, font and more will be the same. Set those options in one app and the others immediately pick up the changes. By applying a color, font, effects and background style, you can quickly determine the basic formatting used by most of the Microsoft 365 apps. Themes were added to Microsoft Office a long time ago, but they’re underused, in my opinion. ![]() Both of these options contain presets and, if you’re using the latest version of PowerPoint, you’ll see an additional option to customize the fonts or the styles.If simple but consistent formatting across Excel, Word, PowerPoint and Outlook are important to your organization, consider designing custom themes that all the apps will use. In the Variants group you’ll see other two options which allow you to modify the font of the presentation or the effects applied to the resources.If you change the background using the Format Background options, all your background pictures will be removed. To apply a custom background, click Apply to All. If you choose to do it via Format Background, its panel will appear on the right side of the screen. You can choose any of the presets or click Format Background, where you’ll be able to use solid colors, gradients, images or patterns as background. To change the color of the background, click the Variants drop-down arrow and click Background Styles. ![]() You can see a little preview in the top-right corner of this window. A new window will open, where you can select the colors that best suit your needs. If you want to apply a specific palette to the presentation, click Customize Colors.
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